Clients → Services is your price book: the catalogue of work you do, each with a cost and sell price, so quotes and invoices are quick and consistently priced.
If you've connected Xero or QuickBooks, one click imports your saved products & services straight into the price book (safe to re-run, existing entries just get their prices refreshed). Xero tracked inventory items — physical stock like bark, topsoil or plants — go to Materials & stock instead, with cost and sell price, so the contract and project builders can pick them already priced; there's an Import from Xero button on that page too. The list is searchable with pages, so a big catalogue stays manageable.
Recurring contracts are for regular work (e.g. fortnightly grounds maintenance). Set the schedule and the billing, and SwardOps automatically raises the instalment invoices as drafts when they're due — you just review and send. Want it fully hands-off? Tick "Email it automatically too" on the contract and each instalment is emailed the moment it's raised, no draft step. No more forgetting to bill a monthly contract.
Renewing without losing money. Open a contract and the Renewal tab shows what the work has actually cost you this year (labour at your loaded rate, travel, machine time and line-marking paint), the margin you really achieved, and the price to charge next year to hit your target margin. From there, Create renewal quote builds a fresh quote already priced at that figure — not last year's, which quietly erodes as wages and fuel rise. There's also an AI-drafted renewal letter you can edit and send yourself. Ninety days before a contract ends, SwardOps nudges the office to come and look, so you reprice in good time rather than rolling it over on autopilot.