Price a project through the builder and it starts life as quoted — amber, meaning a proposal is out but nothing's agreed. It flips to planned by itself the moment any of these happen: the client accepts the quote online, you mark the quote accepted, or you set a start date and build the schedule (the "won it on the phone" route).
From planned it moves through in-progress to complete as normal. So a glance at the projects list tells you what's real work versus what's still a hope.
How long each element takes. On the convert-a-quote form every element has a length — a number plus hours or days (a day = your working day in Settings). A quote line priced per day fills itself in ("8 days @ £680" → 8 days). The form checks the rows before it submits, so a missed box tells you which element needs a length rather than wiping what you typed.
When are my teams free? Under Start date the form lists each crew with free now or free from Mon 13 Oct — worked out from the visits already booked on that crew's jobs — and how many days they have booked in the next four weeks. Pick the start date and crew to suit.
Deposit as a percentage. Under Invoicing → Take a deposit on the project, give a £ figure or a % of the project value — the % is worked out from the element prices shown next to it.
Seeing a project on the board. Each element's block and card on the schedule carries the client's phone number and a project line — Rear garden landscaping · day 2 of 8 — so you can see how far through the job the crew is without opening it. The day count is the distinct days the project's elements are booked on.
Assigning a team to an element. Pick the crew on the element row when you create the project (or change it later on the project page) and the element's visits carry that crew on the schedule.